Data Encryption: A Guide to Securely Protecting Your Digital Data through Secure File Transport- Powered by BOTDOC

Cloud Maven, Inc
5 min readJan 11, 2023


Securing sensitive data is always an important consideration for organizations of all sizes. Data encryption has become a must, given the high level of security needed to protect intellectual property and sensitive information within the sales, marketing, and customer service teams. Protecting your company’s data becomes even more critical when considering the potential ransomware attacks dealing with sensitive information, such as in the banking, healthcare, and IT sectors. If a customer’s records or other contents are exposed in a data breach, your reputation as a business could suffer irreparable damage.

What is data encryption?

Encryption is the process of scrambling an original message or information in such a way that it appears to be gibberish to anyone who does not have a decryption key.

It is used for two purposes: data security and data privacy. Data security means that the message cannot be read by anyone without the decryption key, whereas data privacy means that even if someone has access to the encrypted message, they cannot make sense of it without knowing the decryption key.

There are two ways to encrypt files: symmetric encryption and asymmetric encryption. Symmetric encryption employs a single key for both encryption and decryption, whereas asymmetric encryption employs two sets of keys, one for encrypting messages and the other for decrypting them.

How does encryption work?

Encryption converts plaintext to ciphertext by using an algorithm and an encryption key. The plaintext is typically ordinary readable text before it is encrypted into ciphertext or after it has been decrypted. When this ciphertext is sent to the receiving party, it is decoded using a key to return to the original value. Encryption keys function similarly to physical keys in that only the user with the correct key can unlock or decrypt the data.

What are the benefits of data encryption?

Encryption is an essential tool for securing data. It helps to keep your data safe from unauthorized access and tampering. By encrypting your data, you can ensure that no one can access the information unless they have the correct key. This is especially important when you have confidential data.

What are the challenges of encryption?

Despite being a useful technology, encryption has some drawbacks. The use of encryption is fraught with several challenges. Some of them include

  • Your computer may operate slower as a result of encryption. This is a result of the time required to encrypt and decrypt data.
  • If your encryption key is lost, you won’t be able to access your data. Your encryption key must therefore be kept private and secure. Someone can bypass the encryption and obtain the data if the correct tools and techniques are not used
  • Encryption’s computational cost may impact the performance of the system.

It’s important to think about the features that are important to you when selecting an encrypted file-sharing app. File encryption, secure protocols, and a user-friendly interface are features to look for. It’s crucial to take the cost and subscription options into account.

There are a lot of alternatives on the market nowadays, and you need to know what you’re getting into to make wise judgments. If keeping your data safe and secure from hackers is your top worry, look into Secure File Transport — Powered by Botdoc, the most advanced encrypted file-sharing tool your firm should have to ensure each information transaction is safe and secure. It is a native file transfer tool for Salesforce that improves your dreadful experience.

Cloud Maven, Inc. has developed Secure File Transport- Powered by BotDoc, to address the issues that most businesses have with most of the file-sharing apps available on Salesforce AppExchange.

How does Secure File Transfer — Powered by Botdoc secure your data?

Organizations are finding it difficult to keep track of their sensitive files and documents as their concern for information security grows. For example, companies that rely on their software-as-a-service (SaaS) solutions need help keeping track of the sensitive documents that have been shared through multiple channels for their business.

Secure File Transport- Powered by Botdoc lets you send and receive sensitive data instantly while maintaining the highest level of encryption from beginning to end. The data is encrypted at every stage through TLS 1.2+ and AES 256-bit encryption, so you can rest assured knowing it can’t be intercepted or accessed by unauthorized people. It doesn’t require any pins, passwords, logins, accounts, apps, or software to send and receive data. This minimizes human involvement and eliminates human error.

The system meets PCI DSS, GDPR, HIPAA, Privacy Shield, FERPA, and SOC2 requirements. It effortlessly modifies the workflow to meet business requirements and automates file requests with the help of Flows, apex triggers, APIs, process builders, etc. This process can help businesses save time and improve efficiency by automating the tasks of gathering and distributing files. Additionally, automation helps businesses keep track of files by providing a central location for all files. It helps businesses transfer files securely by providing a secure connection between the source and destination.

The system supports two-factor authentication, which adds an extra layer of security by requiring two forms of identification before transferring a file. This additional layer of security can assist businesses in preventing unauthorized file transfers and safeguarding sensitive data. Thanks to an appealing dashboard, businesses can easily track the status of file requests in real-time and see an overview of sent and received files.

To assist you in achieving your technological objectives, Cloud Maven, Inc., a certified Salesforce ISV Partner and recipient of the 2021 Salesforce Partner Innovation Award, provides various Salesforce consulting and advisory services. This standout product of ours has been praised by hundreds of customers and set the standard for the highest level of data security ever offered within Salesforce. This native Salesforce application provides better cyber security resilience and file tagging for easy file management by ensuring no data breach scenarios.


Sensitive consumer information has real monetary value for criminals on the dark web, and its loss can negatively impact customers and businesses. Value it if you’re serious about building a solid foundation and customer base while getting the most out of your data. Keep both your own and your customers’ privacy intact. Implement Secure File Transport — Powered by Botdoc immediately to ensure the highest level of security while transmitting sensitive files. The application is available for a free 30-day trial on the Salesforce AppExchange.

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Cloud Maven, Inc

Cloud Maven, Inc. empowers SMBs with tailored software & services that automate mundane, so you can focus on growing business & delivering memorable experiences